Reviewing Account Balances

You can review and edit account balances from the Trial Balance grid. This gives you a single location where you can adjust account balances, correct out-of-balance conditions, evaluate potential changes to a return, and perform a variety of other operations. The Account Balances window displays current year and prior year information. Both trial balance amounts and journal entry balances display so you can review or edit them.

To review or edit the details that make up the balance in an account, do the following:

  1. Open Return Manager.
  2. Open a return that has been set up for G/L Direct processing.

    3. Note: See Setting up G/L Direct for information about activating returns for G/L Direct processing.

  3. Click Trial Balance in the Account Maintenance group on the G/L Direct ribbon.
  4. Do either of the following to display the Account Balances window:
    • From the Tax Codes view, select a tax code from the grid, and then select the desired account line in the Tax Codes Balances window. The Account Balances window is displayed.
    • From the Accounts view, select the desired account. The Account Balances window is displayed.
  5. Perform the applicable steps based on the window that is displayed:
    • When the Account Balances window is displayed, do the following:
      1. Select a detail line and click Edit. If the line you selected is a journal entry balance, the Journal Entries grid is displayed. Skip to the instructions for working with the Journal Entries grid, which are found later in this section.
      2. Continue in this section if you selected a line that is a current year or a prior year unadjusted trial balance line and the Edit Account Balances window is displayed.
      3. Make any desired changes.
      4. Click OK.
      5. Repeat steps i through iv to review or edit additional detail lines.
    • When the Journal Entries grid is displayed, do the following:
      1. Make any desired changes to the journal entry.
      2. If needed, review or edit additional journal entries.
      3. Close the window to return to the Account Balances window
  6. Repeat step 5 until all desired reviews and edits are complete.
  7. Click Close.